Cari Kerja:
contoh: marketing manager atau administrasi jakarta

CHEMONICS - HELM Project seeks for Operations Officer

Perusahaan: job vacancy
Tanggal Posting: 01 Sep 2015
*Chemonics International Inc.*
*Higher Education and Leadership Management Project (HELM)*
Chemonics International Inc. seeks qualified Indonesian personnel for the
USAID Higher Education Leadership and Management (HELM) project in
Indonesia. Position is noted below the project background description.
*Project Background:*
The USAID/HELM project was awarded to Chemonics International on November
28, 2011. Chemonics implements HELM with support from partners: the Indiana
University Alliance; JBS International Inc., Aguirre Division; and the
University of Kentucky (UKY). The five year project was designed to support
Indonesia's Higher Education (HE) sector in increasing its quality and
relevance through improved focus on administration and management capacity.
In partnership with the Ministry of Education and Culture (MoEC) and the
Directorate General of Higher Education (DIKTI), HELM provides
technical assistance,
training, and additional support to strengthen the leadership capacity and
increase effectiveness in the following four core management areas:
· General Administration and Leadership
· Financial Management
· Quality assurance
· Collaboration with external stakeholders
HELM works in close collaboration with DIKTI and, by Year 3, partners with
50 Indonesian Higher Education Institutions (HEI). The project is designed
to address the USAID Education sub-intermediate result, ¢Ã¢‚¬Ã…“increased
management capacity of Indonesian Higher Education Institutions¢Ã¢‚¬• which
to the intermediate result ¢Ã¢‚¬Ã…“improved quality of higher education¢Ã¢‚¬•
under the over-arching
assistance objective: ¢Ã¢‚¬Ã…“students better prepared for success in learning and
*Specific Tasks:*
1. To provide assistance in the organization of meetings, managing
schedule, providing logistics support, preparing the agenda and materials,
and documentation requirements for meetings.
2. To handle minute of meetings & reports and acting as interpreter and
translator if needed.
3. To assist the Operations Associate in providing day-to-day
administration, including maintain partial HR files specifically in
relation with health insurance files and accrual of annual leave and sick
4. To assist the Operations Associate in managing recruitment process,
including advertisement, organizing interview.
5. To assist the Operations Associate in managing COP residence monthly
maintenance issues.
6. To cover receptionist duties as required in the absence of
Administrative Assistant.
7. To work closely with the Administrative Assistant in providing
logistics support in terms of stationery checking, working with contact
person of provider to ensure all billings are correct prior to submission
to Finance unit and performing other internal activities under the guidance
of the Operations Associate.
8. To supervise the work of the Driver of Jakarta Office, including
managing project driver's schedule, to perform review on car logs as
required for completeness and compliance with regulations and to perform
expenses verification to driver's advances.
9. To assist the Operations Associate in safety and security portal and
to perform periodic checking on first aid in the office and car.
10. To maintain hard copy of administrative files to ensure compliance
with HELM operations documentation requirements and maintain electronic
filing system as to follow Chemonics file index rules.
11. To perform other tasks as assigned by the Operations Associate or
his/her designee.
*Supervision and Reporting:*
The Operations Officer will report directly to the Operations Associate.
He/She will prepare regular progress reports that demonstrate the status of
assigned tasks and activities, as well as other reports as required.
*Duration of Assignment:*
This is a long-term, full-time position with an annual approved level of
effort of no more than 260 days for each project year. The employment
agreement will be renewed on an annual basis following a positive
performance evaluation. The HELM project began on November 28, 2011 and
ends on November 30, 2016.
*Job Qualifications:*
1. Minimum Bachelor Degree in relevant field is required.
2. Minimum 5 years administrative, human resources, procurement
experience required. USAID or other international donor experience
3. Experience in handling sensitive and confidentiality matter is a
4. Good analytical skills and attention to detail.
5. Proof of highly developed English communication skills both
written and verbal required.
6. Ability to use Microsoft Office applications including MS Word,
PowerPoint, Excel, and Outlook.
*Application submission instructions:*
Interested applicants for this position are requested to send a cover
letter and CV to no later than 10 September
2015 (COB). Please indicate ¢Ã¢‚¬Ã…“*HELM Operations Officer*¢Ã¢‚¬• in the subject
line. Only the strongest candidates will be contacted. No telephone

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